Accreditation and Quality Assurance Administrator
Advtech
Sandton, Gauteng
Permanent
Posted 17 April 2026
- Closing Date 03 May 2026
Job Details
Job Description
The Independent Institute of Education (The IIE) is a registered private higher education provider and a wholly owned subsidiary of ADvTECH Ltd, listed on the JSE.
The IIE’s Academic Center of Excellence (ACE) is the custodian of academic quality, educational technology, and governance across the institution. It leads academic strategy, compliance, and operational integrity through robust governance structures.
The current ACE is a hub for academic innovation, staff capacity building, quality assurance, and governance across both the schools and tertiary divisions.
We are excited to invite applications for the role of Accreditation and Quality Assurance Administrator. Based at The IIE’s head office in Sandton, this role will support the Quality Assurance & Governance department.
The purpose of the job:
To provide administrative support to the Accreditation and Quality Assurance (QA) team by maintaining accurate records, managing documentation, and assisting with preparation for programme reviews, submissions, audits, and site visits. The role ensures the integrity of evidence tracking and supports the delivery of quality processes across the institution.
Reporting to:
The candidate will report to the Head: Accreditation & QA
KPA/Main Outputs and Responsibilities for this Position
General Administrative Support to QA and Accreditation Functions
General Administrative Support to QA and Accreditation Functions
- Assist with the coordination of QA tasks and project timelines
- Support communication and scheduling for meetings, training, and reviews
- Maintain a filing and tracking system for correspondence, reviews, and reports
- Prepare standard documentation templates and assist with formatting
- Monitor deadlines and alert the team to upcoming activities
Evidence Collection, Upload, and Documentation
- Collect, label, and upload evidence related to programme reviews and submissions
- Ensure version control and compliance with file naming conventions
- Organise and catalogue documentation in shared drives or QA systems
- Track evidence required for self-evaluation reports (SERs) and regulatory submissions
- Conduct completeness checks on evidence folders
- Maintain centralised records of accreditation submissions, approvals, and feedback
- Archive historical documentation for quality audits and external review readiness
- Ensure data security, confidentiality, and compliance with institutional policies
- Manage institutional matrices and logs for accreditation and programme reviews
- Prepare supporting documentation, packs, and folders for review panels and site visits
- Assist with the setup of digital or physical rooms for audits and engagements
- Confirm attendance and send meeting requests to participants
- Coordinate logistics, including access to documentation and systems
- Assist in the structuring and formatting of SERs and review documents
- Compile supporting annexures and appendices
- Liaise with departments for submission of required information
- Ensure document consistency across submissions
Qualification
- Minimum of a Bachelor’s Degree
Experience:
- Minimum of 3 years as an Administrative Support Role
- Minimum of 2 years of experience in a Higher Education Environment
Competencies:
- Document and Records Management
- Administrative Coordination
- Evidence Tracking and Upload
- Communication and Time Management
- Formatting and Document Preparation
- Reliability and Follow-through
- Attention to Detail
- Organisation and Filing Discipline
- Responsiveness and Task Ownership
- Professional Conduct
- Team Support Orientation
Other Special Requirements:
- Occasional travel between campuses or the central office may be required.
- Must work extended hours during peak academic calendar/scheduling periods.
- High tolerance for structured, process-driven work.
